Record a manual payment

Not every customer pays by card. When money arrives by EFT, cash or a bank transfer, record it against the invoice so Sebenza marks it paid and your books stay right.

Record a payment

1. 1

   Open the invoice

   Sales & Billing → Invoices → tap the invoice the money is for.
2. 2

   Tap Record Payment

   Enter the amount received, pick how it arrived (EFT, Cash or Bank Transfer), and the date it landed. Add the bank reference in the notes if you have it — it makes month-end reconciliation painless.

3. 3

   Save

   You'll see Payment Recorded.

   ✓ The invoice shows Paid as soon as the recorded payments cover the total. A part-payment leaves the balance on the invoice.

Good to know

• Sebenza won't let you record more than the invoice balance — if you get a message about exceeding the total, check the amount or the invoice you picked.
• Every payment you record shows under Sales & Billing → Payments, alongside card payments.
• Recorded a payment by mistake? Open it under Payments and edit or delete it — the invoice balance updates immediately.

If something's off

• The invoice didn't flip to Paid — the recorded payments don't yet cover the total. Open the invoice to see the remaining balance.
• "Would exceed invoice total" — you're recording more than what's owed. Split it across the right invoices.